SGVMUG Bylaws
BYLAWS of the
SAN GABRIEL VALLEY MACINTOSH USERS GROUP
ARTICLE I – Name, Status and Place of Business
A. Name and Territory — The name of this organization shall be San Gabriel Valley
Macintosh Users Group, hereinafter referred to as the SGVMUG. It shall serve members in
the communities of the San Gabriel Valley in Southern California.
B. Non-Profit Status — The SGVMUG shall be an independent organization, not an affiliate or
chapter of any other organization and shall not exist to create a monetary profit for any
individual or organization; no funds earned or raised by the SGVMUG shall inure to the
benefit of anyone other than its collective membership in furtherance of the purposes
outlined below.
C. Place of Business — The principal place of business of the SGVMUG shall be located at
the office or home of the duly elected President or at such other location as its Board of
Directors may determine within the territory as stated in Article I, Section A of these
Bylaws.
ARTICLE II – Purposes
A. Purposes — The SGVMUG shall be an association of individuals dedicated to assisting its
members in deriving maximum benefit and enjoyment from the use of their Macintosh and
Macintosh-compatible computers by: 1) providing a forum for sharing information and
experiences; 2) developing and disseminating pertinent information on computer
technology and applications; 3) providing opportunities for continuing education; and 4)
other activities or services as deemed appropriate by the Board of Directors.
ARTICLE III – Membership
A. Membership shall be open to all individuals who regularly use or wish to learn about
computers in general, and Macintosh-compatible computers in particular. Membership
shall be contingent upon the affirmative vote of the Board of Directors and regular
payment of dues. All members shall enjoy full voting privileges.
B. Any person by whose actions or conduct is deemed by the Board of Directors to be
disruptive to the operations or activities of the SGVMUG shall, by a two-thirds (2/3) vote of
the Board be denied the privileges of membership.
ARTICLE IV – Board of Directors
A. Board Membership — The business and property of the SGVMUG shall be managed by a
Board comprised of no fewer than five nor more than twelve Directors, all of whom shall be
Members of the SGVMUG.
B. Elections and Terms of Office — Directors shall be elected by a majority of the voting
members of the SGVMUG present at its Annual Meeting (refer to Article VII, Section A).
The term of office for Directors shall be two years.
C. Vacancies — Vacancies which occur may be filled by appointment by the President, upon
confirmation by a majority vote of the Board of Directors; appointees shall serve for the
balance of the Fiscal Year. To continue on the Board, persons so appointed must stand
for election at the next Annual Meeting.
D. Meetings of the Board — The Board of Directors shall meet at least six times per year.
E. Quorum — A majority of the elected Directors shall constitute a quorum for the conduct
of business.
F. Missed Meetings — A Director who misses three consecutive Board meetings without
advance notice or excuse given to the President, shall be considered to have resigned.
G. Limitation of Terms — A Director shall not serve more than three consecutive two-year
terms. A one-year interval shall be required before a Director who has served three
consecutive terms is entitled to re-election to the position of Director.
ARTICLE V - Officers
The Board of Directors shall elect from among the duly elected Directors a President, one
or more Vice Presidents (one of whom shall be designated as the First Vice President), a
Secretary and a Treasurer. Election of officers shall be held annually at the first meeting
of the Board of Directors following the Annual Meting of the membership.
A. President — The President shall preside at all meetings of the Board and the General
Membership; shall give leadership to the affairs and activities of the organization; and
shall serve as an ex-officio member of all committees except the Nominating Committee.
The President shall appoint the chairs of all committees except the Nominating
Committee and shall vote on issues only when his/her vote is necessary to break a tie.
B. First Vice President — The First Vice President shall assume the duties and
responsibilities of the Presidency in the absence of the President. The First Vice President
shall succeed to the presidency if the President is unable to finish his or her term of office.
The First Vice President shall serve as Chairman of the Membership Committee, and may
serve, upon appointment by the President, as Chair of any committee.
C. Vice Presidents — The Vice Presidents shall provide leadership for such committees or
activities as may be designated by the President or the Board.
D. Secretary — The Secretary shall be the official recorder and custodian of the records of
the SGVMUG. The Secretary shall keep minutes of all business meetings of the
membership and the Board of Directors, which shall be an accurate and official record of
all business transacted. The Secretary shall execute all official correspondence of the
SGVMUG upon authorization of the Board.
E. Treasurer — The Treasurer shall be the custodian of the funds of the SGVMUG. The
Treasurer shall supervise the receipt of all funds, deposit them in a bank or other
repository approved by the Board and pay out funds in accordance with an adopted budget
and/or policies approved by the Board, obtaining Board approval of expenditures in excess
of established guidelines. The Treasurer shall be responsible for the financial
administration of the SGVMUG, shall submit periodic reports on the financial status of the
SGVMUG to the Board and shall submit a financial statement to the membership at the
Annual Meeting.
ARTICLE VI - Committees
A. Executive Committee — The Board of Directors may designate its officers to serve as an
Executive Committee. The Executive Committee, under the guidance of the President,
shall have such duties as delegated to it by the Board of Directors, and shall be
empowered to act on behalf of the Board of Directors in the interim between meetings of
the Board in accordance with instructions of the Board, but shall not relieve the Board of
Directors of the primary responsibility to manage the business and property of the
organization.
B. Membership Committee — The Membership Committee shall consist of not less than
three members and be Chaired by the First Vice-president. The Committee shall review
all applications for membership prior to submission to the Board of Directors for approval.
C. Other Committees — The President, with the approval of the Board of Directors, shall
appoint the Chairs of all other committees as are deemed by the Board of Directors to be
appropriate to conduct the business of the SGVMUG. Actions of all committees, with the
exception of the Nominating Committee, shall be subject to review and approval by the
Board of Directors.
D. Committee Structure and Membership — Whenever possible, committees shall be
chaired by Directors. Committee Chairs shall recruit members to serve on their
committees. Members may serve on committees with no limit of terms, but a normal
rotation of committee membership is desirable.
E. Nominating Committee — The Chair of the Nominating Committee shall be appointed by
the Board of Directors. The Nominating Committee shall consist of not less than three
Members in good standing. All nominations must be expressly approved by the nominee.
1. Call for Nominations — A Call for candidates for nomination as Directors shall be
published in the October issue of the SGVMUG Newsletter and distributed by mail to the
general membership.
2. Publication of Slate — The Nominating Committee shall publish in the November
issue of the SGVMUG Newsletter a slate of nominees for vacant Directorships.
3. Nominations from the Membership — Additional nominations must be submitted in
writing to the Executive Committee, and must be verified by the nominee. Such
nominations must be received by the close of the November General Meeting.
4. Election at the Annual Meeting — The proposed slate of all nominees shall be
published in the December issue of the SGVMUG Newsletter and mailed to the
membership in advance of the Annual Meeting. All nominations made by these
procedures shall be presented for election at the Annual Meeting. The election shall be
conducted by secret ballot. A majority of votes cast by the voting membership shall
determine the winner(s) of the election.
ARTICLE VII - Meetings of the Membership
A. Annual Meeting — The Annual Meeting of the SGVMUG shall be held at the regularly
scheduled general meeting in December of each year.
B. Regular Meetings — Regular meetings of the membership shall be held at least ten times
per year, on dates to be determined by the Board of Directors. These meetings shall be
open to all who wish to attend, irrespective of membership status.
C. Special Meetings — Special meetings may be called by the Executive Committee at any
time, and shall be called by the Executive Committee upon the petition of not less than
fifteen of the voting members of the SGVMUG.
D. Quorum — Twenty voting members of the SGVMUG shall constitute a quorum for the
purpose of conducting official business at a membership meeting.
ARTICLE VIII - Dues
A. Annual Dues — Annual membership dues shall be established by a two-thirds (2/3) vote
of the Board of Directors.
ARTICLE IX - Miscellaneous
A. Contracts — Subject to the provisions of these Bylaws and applicable laws, the Board of
Directors may authorize any officer, agent or agents, to enter into any contract or execute
any instrument in the name of and on behalf of the SGVMUG. Such authority may be
general or confined to specific instances, and unless so authorized by the Board of
Directors, no person shall have any power or authority to bind the SGVMUG by a contract
or to pledge its credit or to render it liable for any purpose in any amount.
B. Checks, Drafts, Etc. — All checks, drafts or other orders for payment of money, notes or
other evidence of indebtedness, issued in the name of or payable by the SGVMUG, shall
be signed or endorsed by such person or persons and in such manner as from time to time
shall be determined by resolution of the Board of Directors.
C. Fiscal Year — The fiscal year of the SGVMUG shall be January 1 through December 3l.
ARTICLE X - Parliamentary Authority
The Parliamentary Authority for all meetings of the SGVMUG shall be Robert’s Rules of
Order (revised 1990 edition).
ARTICLE XI - Amendments and Review
A. Amendments — These Blaws shall be reviewed by the Board of Directors at least once
every 5 years. Proposed revisions and/or amendments shall be published in the
December issue of the SGVMUG Newsletter and distributed by mail to the voting
membership prior to the Annual Meeting — or at least thirty (30) days prior to a Special
Meeting called by the Board of Directors for this purpose. These proposed revisions
and/or amendments shall then be voted upon at theAnnual Meeting or Special Meeting.
A two-thirds (2/3) majority vote of the ballots cast by voting members shall be required for
approval. Such revisions or amendments shall become effective thirty (30) days following
approval by the Membership.
Current Bylaws approved December, 1997
